Grant Administration

You will need to have on hand:
- Organisation ABN
- DA, compliance or exemption reference numbers from your local government authority
- Organisation contact phone, email, and postal details
- Additional contacts

If you have approval to use an auspice organisation the ABN and contact details will need to be for the auspicing organisation

Additional contacts are people able to access updates and results about your application. Your application is considered private information and only people you list as additional contacts can access information and updates.

Project Overview

You will need to provide in this section:
- the title of your project. The form has drop down lists to help guide you to create an appropriate title
- summary of your project (60-word limit).

The summary may be used for media releases if your application is funded. It should be factual rather than emotive. For example:

"The restoration and fit-out of the Example Arts Centre will double the current foyer, exhibition space and studio theatre. To be completed with new lighting, state of the art hanging system, and retractable seating, the restoration will reinvigorate the Centre for display and presentation of high-quality creations from local artists and touring companies.”

Priority Framework

You will be asked a series of question to determine how you project might connect and support the following communities:
- NSW Aboriginal communities
- Culturally and linguistically (CALD) communities
- People with Disability
- Regional and remote communities
- communities experiencing the adverse
effects of drought
- areas likely to have higher rates and impacts of gambling harm
- bushfire affected communities.

It is possible to receive funding without having a targeted connection with one or more of these communities. The assessors mark each application on whether they consider any listed connections are genuine and meaningful.

Merit

There are three questions to answer relating to:
- vision and intended outcomes for the community? (400-word limit)
- measures of success and outcomes (400-word limit)
- community needs for enhanced or new facilities (400-word limit)

The assessors will consider to what extent the project:
* has a clear vision
* will provide high quality public and/or social outcomes
* has implementation strategies for evaluating and measuring results
* introduces needed facilities or will enhance the usage of existing facilities

Engagement

You will need to have on hand:
- statistics on current (if relevant) and future participants
- numbers of staff and full time equivalent and volunteers (current and proposed)

You will also need to outline how engagement and collaboration with community was undertaken to understand their needs

The assessors will consider to what extent the project:
* has strategies for ongoing engagement of the community, participants and/or audiences
* considers the needs and expectations of targeted groups and community partners and how those needs will be met
* provides capacity building within the relevant sector in NSW
* supports employment or includes the involvement and development of volunteers.

Viability

There are three questions to answer relating to:
- strategic partnerships (300-word limit)
- management, governance experience (300-word limit)
- future operation and maintenance approach (300-word limit)

The assessors will consider to what extent the project:
* is well-planned with appropriate approvals and risk management in place
* has realistic timelines to complete within two years
* will be delivered by an organisation with appropriate administration, management and governance expertise and financial stability
* has strategic partnerships and collaborations across the sector
* has secured future operations and maintenance plans.

Budget

The budget table requires detail on the overall project including:
- all sources of income (whether confirmed or TBC)
- all expenditure areas with notes regarding how you have arrived at the cost (finalised written quote, project management experience, market research)

When scoring the budget the assessors consider to what extent the project:
* has a detailed and accurate budget
* provides value for money and is realistic for scale and impact of project
* demonstrates an appropriate use of public funds
* includes diversified income from other sources and own contributions
* has appropriate provision for contingencies
* includes insurance and other liabilities.

Permission for premises / land use

You will need to upload one of the following:
- evidence of land ownership (e.g. rate notice, Land Title certificate), or
- permission to use the land/facility (e.g. official letter).

This is required to ensure your application is eligible. If you do not include it, your application will not progress to being considered for funding

Local Council development status

You will need to upload one of the following:
- Development approval letter/certificate or
- Complying development letter/certificate or
- Letter, email or certificate demonstrating DA exemption.

This is required to ensure your application is eligible. If you do not include it, your application will not progress to being considered for funding. If you unsure what is required, please call the Grants Team before submitting

Evidence of community consultation

You can submit a maximum of two (2) consultation documents. A maximum of six (6) pages can be submitted. Assessable documentation includes:
- consultation plans and reports
- survey results.

You can also submit up to three (3) letters demonstrating community support for the proposal. Letters should be from community groups who will directly benefit and engage with the planned infrastructure project. Letters from government employees or representatives are not accepted as eligible support material.

The assessors reference these documents to inform their scoring of the Engagement criteria.
Please take careful note of the limits for these documents.
A document that combines multiple letters of support is still subject to the page limits.

Project Plan

You can submit a project plan of up to four (4) pages. It should include:
- timeline
- risk management plan
- milestones
- details of project management staff.

The assessors reference your Project Plan to inform their scoring of the Viability criteria.
Large strategic planning or other documents are subject to the page limit. Please choose the most relevant 4 pages from any large document and provide these as the support material.

Designs and plans

You can submit building designs and plans. A maximum of four (4) pages can be submitted.

The assessors reference your Designs and Plans to inform their scoring of the Merit criteria.
Large strategic planning or other documents are subject to the page limit. Please choose the most relevant 4 pages from any large document and provide these as the support material.

Authorisation & Declaration

You will need to confirm:
- information provided in this application is true and correct.
- you authorise officers of the Office of Responsible Gambling seek further information from other government agencies
- your organisation does not have any outstanding acquittals for past funding provided by the NSW State Government

Make sure you have authority to sign this section or arrange for the right person to access and complete this section for you.